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BOE Agenda July 2015

Items added 7/16/2015

Items added/updated 7/20/2015

July 15, 2015

 

Dear Board of Education:

 

Your regular monthly meeting will be held on Monday, July 20, 2015, at 7:00 p.m., at the Renwick District Office.

 

A.  Election of Officers:  Nominations and elections as needed.

B.  Recognition of Achievements:  None this evening.

C.  Patron/Staff Who Requested Permission to Address the Board: 

D.  District Office Reports

E.  Adopt Agenda

F.  Adopt Consent Agenda

a.Warrant Register – June 2015

     Clerk & Treasurer

     Checks with Accounts

     Check History

b.Minutes – Regular:  June 15, 2015

c.Personnel

d.Out-of-District Students

e.Board Policy:  JBC – Enrollment (Assignment to a School Building)

f.Disposal of Equipment

g.Meeting Dates and Times:

 

The Superintendent recommends the third Monday of the month @ 7:00 p.m.

for Board of Education meeting dates and time:

 

July 20, 2015                           Renwick District Office

August 17, 2015                    Renwick District Office

September 21, 2015                Andale High School

October 19, 2015                    Andale High School

November 16, 2015                Andale High School

December 21, 2015                 Andale High School

January 18, 2016                     Garden Plain High School

February 15, 2016                   Garden Plain High School

March 21, 2016                       Garden Plain High School

April 18, 2016                         Garden Plain high School

May 16, 2016                          Renwick District Office

June 20, 2016                          Renwick District Office

July 18, 2016                           Renwick District Office

 

            h.   Appointment of Clerk of the Board and Clerk Pro Tem and Alternate:

The Superintendent recommends continuing the appointment of Janna Theis as Clerk of the Board and Pamela Kelly as Clerk Pro Tem and Mindy Bruce as alternate Clerk Pro Tem for 2015-2016, based on fulfilling the duties of these positions as identified in the position description.

 

            i.   Appointment of Board Treasurer:

The Superintendent recommends continuing the appointment of Pamela Kelly as Board Treasurer for 2015-2016, based on fulfilling the duties of this position as identified in the position description.

           

j.   Appointment of Freedom of Information Officer:

The Superintendent recommends continuing the appointment of Pamela Kelly as Freedom of Information Officer for school year 2015-2016.

 

k.   Board Attorney:

The Superintendent recommends that Smith Shay Farmer & Wetta continue on retainer for District legal representation and business for 2015-2016.  The Superintendent may engage another law firm for certain school business matters when specifically approved by the Board.

 

l.   Official Depositories:   

The Superintendent recommends maintaining the following banks as official depositories for the District for 2015-2016:

           First National Bank of Hutchinson at Andale

            Garden Plain State Bank

            Legacy Bank

 

m.   District Newspapers:

The Superintendent recommends maintaining the Times-Sentinel and the

Clarion as the official newspapers for District notices and legal publications for 2015-2016.

 

n.  Truant Officers:  The Superintendent recommends continuing the appointing of truant officers as follows for    2015-2016:

            Tad Hatfield, Andale Elementary School

            Stan May, Andale High School

            Tige Stone, Colwich Elementary School

            Kati Thul, Garden Plain Elementary School

and the appointment of the following:

            Matt Hoffman, Garden Plain High School

            Mindy Bruce, St. Mark’s Elementary School

 

o.Starting and Ending Times for School:

            The Superintendent recommends maintaining the starting and ending times for school for the 2015-2016 school year as follows:

           

                        Andale Elementary School                                         8:05 a.m. – 3:32 p.m.

Andale High School                                                   8:05 a.m. – 3:38 p.m.

Colwich Elementary School                                       8:30 a.m. – 3:57 p.m.

Garden Plain Elementary School                                8:05 a.m. – 3:32 p.m.

Garden Plain High School                                          7:55 a.m. – 3:27 p.m.

St. Mark’s Elementary School                                    8:30 a.m. – 3:57 p.m.

 

p. Participation in Title I and Title II Federal Programs and Appointment of    Administrator:

The Superintendent recommends the District continue its participation in the

Title I and Title II Federal programs for 2015-2016 and for the Superintendent to continue as the named administrator of the programs.

 

q.Designated KPERS Agent:

The Superintendent recommends continuing the appointment of Pamela Kelly as designated KPERS Agent for the District for 2015-2016.

 

 

r.   Waiver of State Requirements – Accounting Principles:

The Superintendent recommends that the resolution as stated below be approved:

 

                                         RESOLUTION

 

WHEREAS, RENWICK USD #267 has determined that the financial statements and financial reports for the fiscal year ended 2015-2016, to be prepared in conformity with the requirements of K.S.A. 75-1120a(a) are not relevant to the requirements of the cash basis and budget laws of this state and are of no significant value to the Board of Education or the members of the general public of RENWICK USD #267, and

WHEREAS, there are no revenue bond ordinances or other ordinances or resolution of said municipality which require financial statements and financial reports to be prepared in conformity with said act for the fiscal year ended June 30, 2015.

NOW, THEREFORE, BE IT RESOLVED by the Board of Education of RENWICK USD #267, in regular meeting duly assembled this 20th day of July, 2015, that the said Board of Education requests the Director of Accounts and Reports to waive the requirements of said law as they apply to RENWICK USD #267 to be prepared on   the basis of cash receipts and disbursements as adjusted to show compliance with the cash basis and budget laws of this state.

 

s.   Petty Cash Limits:

The Superintendent recommends the petty cash fund at the elementary building level continue at $1,000 and the high school building level at $1,500 for the

2015-2016 school year.

 

t.   State Attendance Requirements:

The Superintendent recommends that the state attendance requirements of 1116 hours be approved for the 2015-2016 school year.  

 

u.   Appointment of Title IX, Title VI and (ADA) 504 Coordinator: 

            The Superintendent recommends continuing the appointment of Mindy Bruce as Title IX, Title VI and (ADA) 504 coordinator for 2015-2016.

 

v.   Appointment of Homeless Coordinator:

            The Superintendent recommends continuing the appointment of Mindy Bruce as the District’s homeless coordinator for 2015-2016.

 

w.   Appointment of Food Service Representative: 

            The Superintendent recommends continuing the appointment of Lori Harder as the District’s Food Service representative for 2015-2016.

 

x.  Mileage Rate:

            The Superintendent recommends the reimbursement mileage rate be maintained at

            $ .45 per mile for 2015-2016.

 

y.   Student and Adult Meal Prices:

The Superintendent recommends increasing student and adult meal prices $ .10 as follows for the 2015-2016 school year:

 

                                                K-8 snack                    $    .40

                                                Grades K-5                 $  2.40

                                                Grades 6-8                  $  2.60

                                                Grades 9-12                $  2.75

                                                Adult                           $  3.50

                                                Extra milk                   $    .35

 

z.   Student Material Fee:

            The Superintendent recommends continuing the student material fees as follows for the 2015-2016 school year:

 

                                                Kindergarten               $75.00

                                                Grades 1-12                $40.00

 

aa.   Student Usage Fee:

            The Superintendent recommends continuing a student usage fee as follows for the 2015-2016 school year:

 

                                    Kindergarten               $20.00

                                    Grades 1-5                  $55.00

                                    Grades 6-8                  $70.00

                                    Grades 9-12                $95.00

 

bb. All-Day Kindergarten Fee: 

            The Superintendent recommends continuing the all-day kindergarten fee of $900.00 per year for the 2015-2016 school year. 

 

cc.Athletic Participation Fee:

      The Superintendent recommends increasing the athletic participation fee to  $50.00 per sport for 9th – 12th grade students for the 2015-2016 school year.

 

dd.  Copies of Records Fees:

            The Superintendent recommends continuing charging fees for patrons requesting   copies of open District records at $ .10 per copy to cover copy supplies and an additional fee at an hourly rate not to exceed $20.00 per hour for compiling data.

 

ee.   Free and Reduced Meal Hearing Officer:

            The Superintendent recommends continuing the appointment of Pamela Kelly  as hearing officer for free and reduced priced meal application appeals for     2015-2016.

 

ff.    Substitute Teacher Pay Rates

             The Superintendent recommends continuing the substitute teacher pay rate at $85.00 per day and the partial day increments as follows:

 

                                                            0-2 hours         $21.25

                                                            2-4 hours         $42.50

                                                            4-6 hours         $63.75

                                                            6-8 hours         $85.00

       

gg.   E-Rate Representative:

            The Superintendent recommends continuing the appointment of Cami McAndrew as the District’s E-Rate representative for 2015-2016.

 

hh.   Testing Fee:

The Superintendent recommends a $15.00 college and readiness testing fee for all students grades 6-12 for 2015-2016.

            

ii.   Municipal Investment Pool:

The Superintendent recommends that the resolution as stated below be approved and also recommends continuing the appointment of Tracy Bourne, Pamela Kelly and Janna Theis as authorized employees of the Participant as stated:

RESOLUTION

WHEREAS, the undersigned is a municipality, as defined in K.S.A. 12-1675, as amended, (the “Participant”) and from time to time has funds on hand in excess of current needs, and

 

WHEREAS, it is the best interest of the Participant and its inhabitants to invest funds in investments that yield a favorable rate of return while providing the necessary liquidity and protection of the principal; and

 

WHEREAS, THE Pooled Money Investment Board (the “PMIB”), operates the Municipal Investment Pool (MIP), a public funds investment pool, pursuant to Chapter 254 of the 1996 Session Laws of Kansas, and amendments thereto

        NOW THEREFORE, be it resolved as follows:

1.The municipality designated approves the establishment of an account in its name in the MIP for the purpose of transmitting funds for investment, subject to the MIP Participation Policy adopted by the Pooled Money Investment Board, and municipality acknowledges it has received a current copy of such Participation Policy.  The Participant’s taxpayer identification number assigned by the Internal Revenue Service is 48-0698025.

2.The following individuals, Tracy Bourne, Pamela Kelly and Janna Theis, are officers or employees of the Participant and are each hereby authorized to transfer funds for investment in the MIP and are each authorized to withdraw funds from time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of funds.

3.Notice required by the PMIB’s Municipal Investment Pool Participant Policy shall be provided to Pamela Kelly, 600 W. Rush, P.O. Box 68, Andale, Kansas, 67001,    316-444-2165.

4.This resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant and until the PMIB receives a copy of any such amendment or revocation, the PMIB is entitled to rely on the same.           

 

Topic #1 - Appointment of Interim Principal at SMES:  The Superintendent recommends that the Board approve the appointment of Mindy Bruce as interim principal at St. Mark's Elementary School for the 2015-2016 school term.

Normal District Operation

Board Action:  _________________________

 

Topic #2 – Publish the 2015-2016 Budget:  The Superintendent recommends that the Board authorize the publishing of the 2015-2016 Budget.  

Normal District Operation

Board Action: __________________________

Topic #3 – Renwick Teacher Association Professional Agreement:  The Superintendent recommends that the Board approve the Renwick Teacher Association Professional Agreement with revisions as presented.  

Proposed Changes

Normal District Operation

Board Action: __________________________

 

Topic #4 – Classified Personnel Wage Increase:  The Superintendent recommends that the Board approve a 2.48% wage increase for classified personnel for 2015-2016.  

Normal District Operation

Board Action: __________________________

 

Topic #5 – Administrative Wage Increase:  The Superintendent recommends that the Board approve a wage increase for administrative personnel for 2015-2016 as presented.  

Normal District Operation

Board Action: __________________________

 

Topic #6 – Board Information Requests:

G.  Miscellaneous Reports

      Financial Report June 2015

Petty Cash Report

Credit Card Report

      Mileage Report

H.  Executive Session

Personnel Matters for Non-elected Personnel, Privileged Attorney-Client Consultation, Negotiations, Confidential Financial Affairs, Student Affairs, Land Acquisition, Security of the Board and District

  I.  Adjournment

J.  Future Meetings

      August 17, 2015 – Regular BOE Meeting, 7:00 p.m. @ the Renwick District Office.

Sincerely,

Tracy Bourne

Superintendent of Schools

 

Enc. – DP/jlkt

BOE/July 20,2015/Agenda